Top 10 HIPAA-Compliant Form Builders - The Definitive Guide with Pricing
In the digital age, healthcare professionals face a unique challenge: balancing the need for efficient, user-friendly tools with the strict requirements of patient privacy and data protection. Enter HIPAA-compliant form builders – the unsung heroes of modern healthcare practices. These tools are not just convenient; they’re essential for maintaining legal compliance and protecting sensitive patient information. But with so many options available, how do you choose the right one? Let’s dive into the top 10 HIPAA-compliant form builders that healthcare pros swear by.

Key Features to Look for in a HIPAA-Compliant Form Builder Platform
When evaluating a HIPAA-compliant form builder, consider these key features to ensure it meets the stringent requirements for handling protected health information (PHI):
Encryption:
Data at Rest: The form builder should encrypt PHI when it’s stored in their system.
Data in Transit:
Look for SSL/TLS encryption for data transmission to ensure data security while moving between servers or to the user.
Business Associate Agreement (BAA):
A signed BAA is essential as it legally binds the form builder to handle PHI according to HIPAA regulations. Without this, compliance is not fully achievable.
Access Controls:
Robust access management systems to restrict who can view or edit PHI, including role-based access controls and authentication.
Audit Trails:
The ability to log every action taken on PHI, including who accessed, modified, or deleted data, and when these actions occurred. This is crucial for audits or in case of a data breach.
Secure Data Storage:
Ensure the form builder uses HIPAA-compliant data centers or cloud services with strong security measures like firewalls, intrusion detection systems, and regular security updates.
User-Friendly Interface:
While not directly related to compliance, ease of use can impact the efficiency of data collection and management, which indirectly affects compliance by reducing errors.
Customization and Flexibility:
Ability to customize forms to meet specific healthcare workflows while maintaining compliance, including conditional logic for dynamic forms.
Mobile Compatibility:
Forms should be accessible and functional on mobile devices, ensuring patients and healthcare providers can use them on the go while maintaining security.
Data Backup and Recovery:
Regular backups with secure recovery options in case of data loss, ensuring compliance with HIPAA’s contingency plan requirements.
Notification Systems:
Ability to securely notify users of form submissions and provide easy and secure access to form submission data and attachments..
Scalability:
The form builder should grow with your practice without losing compliance, suitable for both small clinics and large hospitals.
Support and Training:
Availability of support for HIPAA compliance questions and training resources for staff to ensure they understand how to use the system correctly.
When choosing a HIPAA-compliant form builder, it’s vital to verify these features through documentation, testimonials, or by asking for demonstrations to ensure they meet your practice’s security and operational needs. Remember to also check reviews or case studies from similar healthcare providers to gauge real-world performance and compliance adherence.
The Imperative of HIPAA Compliance: Why Choosing a HIPAA-Compliant Form Builder is Non-Negotiable
Before we explore our list, let’s quickly recap why HIPAA compliance is non-negotiable. The Health Insurance Portability and Accountability Act (HIPAA) sets the standard for protecting sensitive patient data. Violating these regulations can result in hefty fines, legal troubles, and a damaged reputation. That’s why it’s crucial to vet any digital tools used in your healthcare setting, especially when it comes to collecting and storing patient information.
Now, let’s explore the cream of the crop:
Top 10 HIPAA Compliant Form Builders
Leading the pack is FormHippo, and it’s no surprise why. This platform not only excels in offering top-tier security features but also stands out with its exceptionally user-friendly interface. With FormHippo’s intuitive drag-and-drop builder, creating HIPAA-compliant forms is a breeze, even for those with minimal tech experience.
What also sets FormHippo apart is its comprehensive support for PDF forms, enabling seamless transition from paper to digital. Additionally, it’s tailored for healthcare providers of all sizes, providing an unbeatable combination of feature-rich functionality at budget-friendly prices. Whether you’re managing a small clinic or a large hospital, FormHippo delivers the compliance, security, and efficiency you need without the high costs typically associated with similar tools.
Pricing:
Free Trial: 30 Days
Basic Plan: $8.95/mo.
2. JotForm: Power-Packed but Complex
JotForm is a heavyweight in the form-building world, offering comprehensive tools and extensive customization options. However, it requires a bit more setup to ensure full HIPAA compliance. While it’s a powerful solution, the complexity and price point might be overkill for smaller healthcare providers.
Pricing:
Enterprise Plan (required for HIPAA compliance): Monthly price not specified.
Nearest plan is Gold at $99/mo. which does not offer HIPAA compliance.
3. Typeform: Style Meets Substance
If aesthetics are a priority, Typeform delivers with its sleek, visually appealing templates. However, it’s important to note that while Typeform offers HIPAA compliance, it may lack some of the more advanced features found in specialized healthcare form builders.
Pricing:
Enterprise Plan (required for HIPAA compliance): Monthly price not specified.
(Nearest plan is Business at $83/mo. which does not offer HIPAA compliance.)
4. Gravity Forms: The Customizer's Dream
Gravity Forms shines in its flexibility and customization options. With an extensive add-on ecosystem, you can tailor your forms to meet specific needs. However, achieving HIPAA compliance requires additional add-ons, and the learning curve can be steep for non-technical users.
Pricing:
Basic License: $59/yr + add-on
(add-on required for HIPAA compliance: appx. $300/yr.)
5. WuFoo: Simplicity First, But May Not Be HIPAA Compliant
WuFoo takes pride in its user-friendly interface, making it a great option for those who prioritize ease of use. Unfortunately, WuFoo does not appear to be HIPAA compliant. They do offer integration with a third party messaging service, Lockbin which is HIPAA compliant. Further, It is reported that SurveyMonkey (the parent company of WuFoo) will not sign a BAA.
Pricing:
Starter Plan: $16.25/mo. (Non-HIPAA Compliant)
6. Formstack: Enterprise-Level Security - Salesforce Integration
For larger healthcare organizations already utilizing the Salesforce ecosystem, Formstack offers a robust solution with advanced security features and sophisticated analytics. However, the higher price point may put it out of reach for smaller practices. HIPAA compliance is achieved via Salesforce’s Health Cloud environment.
Pricing:
Starter Plan: $83/mo. (Non-HIPAA Compliant)
Pricing for Health Cloud (for HIPAA compliance) was not provided.
7. 123FormBuilder: Simplicity and Security in Healthcare Form Creation
123FormBuilder.com stands out for its user-friendly interface, offering an easy drag-and-drop method for form creation. It provides a balance of functionality and customization for healthcare needs while maintaining data security at a price. However, its HIPAA compliance capabilities are somewhat limited, and it may not be suitable for complex healthcare forms.
Pricing:
Enterprise: $225/mo.
8. Cognito Forms: Flexibility Meets Scalability
Cognito Forms offers a good balance of customizable templates and scalability. However, achieving full HIPAA compliance requires add-ons, and the initial setup can be challenging for beginners.
Pricing:
HIPAA Plan: $129/mo
9. Google Forms: HIPAA Compliance Requires Additional Steps
By default, Google Forms isn’t HIPAA compliant, but subscribing to Google Workspace or Cloud Identity packages that support HIPAA compliance, along with signing a Business Associate Agreement (BAA) with Google, are crucial steps.
Healthcare organizations must also ensure that their settings are configured to meet HIPAA’s technical safeguards and that staff are trained on the compliant use of the platform. Thus, while Google Forms can serve healthcare needs, it demands careful setup and ongoing management to maintain HIPAA compliance.
Pricing:
Google Workspace Business Standard: $12/mo. (billed annually)
10. Microsoft Forms: Familiar Territory
For those already in the Microsoft ecosystem, Microsoft Forms offers a familiar interface and basic HIPAA compliance features. However, customization options are limited compared to specialized healthcare form builders.
Pricing:
Microsoft 365 Business Premium: $22.00/mo. (billed annually)
(Business Premium or Office 365 Enterprise plans required for HIPAA BAA)
Summary: Selecting the Ideal HIPAA-Compliant Form Builder for Your Needs
When comparing these options, consider your practice’s specific needs. Are you a small clinic prioritizing ease of use and affordability? FormHippo or Google Forms might be your best bet. Running a large healthcare organization with complex form requirements? Formstack or JotForm could be worth the investment.
Remember, HIPAA compliance isn’t just about checking a box – it’s about protecting your patients and your practice. While all the options on this list offer some level of HIPAA compliance, FormHippo stands out as the best overall solution, especially for small to medium-sized practices. It strikes the perfect balance between robust security features, user-friendly design, and affordable pricing.
In conclusion, choosing the right HIPAA-compliant form builder is a crucial decision for any healthcare professional. Take the time to explore these options, consider your specific needs, and don’t hesitate to take advantage of free trials when available. Your patients’ trust – and your practice’s compliance – depend on making the right choice.
References: Authoritative Sources on HIPAA Compliance and Form Builders
- Are Web-Forms HIPAA Compliant – Compliancy Group
- HIPAA Overview – Wikipedia
- HIPAA Compliance for Healthcare Providers – Compliancy Group
- HIPAA Security Rule Summary – U.S. Department of Health & Human Services
- Choosing A HIPAA Compliant Website Builder – HIPAA HQ
- HIPAA Privacy Rule Summary – U.S. Department of Health & Human Services
- Business Associate Agreements under HIPAA – U.S. Department of Health & Human Services
- HIPAA Compliant Form Builder – FormHippo
- Security and Privacy in Microsoft Forms – Microsoft Support